Our client is a dynamic waste management company dedicated to sustainability and efficiency in recycling operations. Our team is committed to excellence and continuous improvement in environmental stewardship.
Overview
We are seeking a meticulous and organized Administrative Assistant with a strong background in accounts payable processes. The ideal candidate will be proficient in Excel and Microsoft Word, capable of multitasking effectively, and highly detail oriented.
Responsibilities:
- Tower Check Productivity: Verify and record productivity of FL drivers in Tower system daily.
- Excel Productivity Sheets: Create and maintain productivity sheets for Fern based on Tower data.
- Tower Route Closure: Ensure timely closure of routes that were not closed from the previous day.
- Accounts Payable Reports: Run reports for invoices received via email from subcontractors and disposal sites.
- Verification of Reports: Compare service and weight reports to invoices, ensuring accuracy of pricing (maintained in Excel reports).
- Invoice Management: Sign off on invoices, record completion, and send for final approval by the General Manager.
- Tower Communication: Manage email communications from subcontractors and ensure timely closure of work orders.
- Rebates Processing: Coordinate rebates to OCC/Steel customers on a monthly basis.
General Duties:
- Document Scanning: Scan work orders from drivers into the Tower system, with assistance as needed.
- Customer Document Distribution: Scan and distribute work orders and scale tickets to customers upon request.
- Phone Handling: Answer incoming calls and accurately record messages for Haldimand Recycling.
- Mail Management: Monitor incoming mail, ensuring prompt delivery of important items to designated personnel.
Qualifications:
- Proven experience as an Administrative Assistant or similar role, particularly in accounts payable.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Background with Accounts Payable.
- Strong organizational and multitasking skills, with keen attention to detail.
- Excellent communication abilities, both written and verbal.
- Ability to work effectively both independently and as part of a team.
Pay Rate: $22.00 per hour
Location: Niagara Falls
Hours: Monday through Friday, from 7:30am to 4:30pm with a half hour lunch
Terms of Employment: Temporary 6-8 weeks
Transportation/Travel Information: Own transportation, own vehicle
OnDemand Staffing is committed to Employment Equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, OnDemand Staffing will provide accommodations through the recruitment process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.