On Demand Staffing
2536632 Ontario Inc
2-2 Lake Street, St Catharines
905-397-7501
work@ondemandstaffing.ca
Contact: Andrea
Our client is a dynamic waste management company dedicated to sustainability and efficiency in recycling operations. Our team is committed to excellence and continuous improvement in environmental stewardship.
Overview
We are seeking a meticulous and organized Administrative Assistant with a strong background in accounts payable processes. The ideal candidate will be proficient in Excel and Microsoft Word, capable of multitasking effectively, and highly detail-oriented.
Responsibilities:
- Tower Check Productivity: Verify and record productivity of FL drivers in Tower system daily.
- Excel Productivity Sheets: Create and maintain productivity sheets for Fern based on Tower data.
- Tower Route Closure: Ensure timely closure of routes that were not closed from the previous day.
- Accounts Payable Reports: Run reports for invoices received via email from subcontractors and disposal sites.
- Verification of Reports: Compare service and weight reports to invoices, ensuring accuracy of pricing (maintained in Excel reports).
- Invoice Management: Sign off on invoices, record completion, and send for final approval by the General Manager.
- Tower Communication: Manage email communications from subcontractors and ensure timely closure of work orders.
- Rebates Processing: Coordinate rebates to OCC/Steel customers on a monthly basis.
General Duties:
- Document Scanning: Scan work orders from drivers into the Tower system, with assistance as needed.
- Customer Document Distribution: Scan and distribute work orders and scale tickets to customers upon request.
- Phone Handling: Answer incoming calls and accurately record messages.
- Mail Management: Monitor incoming mail, ensuring prompt delivery of important items to designated personnel.
Qualifications:
- Proven experience as an Administrative Assistant or similar role, particularly in accounts payable.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Background with Accounts Payable
- Strong organizational and multitasking skills, with keen attention to detail.
- Excellent communication abilities, both written and verbal.
- Ability to work effectively both independently and as part of a team.
Pay Rate: $22.00 per hour
Location: Niagara Falls
Hours: Monday through Friday from 7:30am to 4:30pm with a half hour lunch.
Terms of Employment: Temporary 6-8 weeks
Transportation/Travel Information: Own transportation, Own vehicle
Employer: On Demand Staffing