Administrative Assistant
Ducts Plus Inc. is a fast-paced and growing company. We have an opportunity for an enthusiastic, reliable, positive, organized, and professional person to join our team. Full-time hours are Monday to Friday starting at 8 am to 4 or 4:30 pm, 40 to 44 hours per week. We offer a generous health benefits plan after the 3-month probationary period. Salary is dependent on experience and/or education.
The bulk of our business are HVAC/Plumbing for new home installs and metal fabrication.
Job Description – responsible for assisting Administrator with various tasks, as well as be responsible for database management.
General duties include the following:
– Assisting Administrator with various tasks
– Labour Reports (upkeep labour reports database, file in Estimates plus closeout)
– ICP registrations (registrations, upkeep ICP database)
– Accept some deliveries from suppliers
– Upkeep homeowners database, call for homeowners to market inspections
– Call for tool repairs and upkeep equipment and tools database (Hilti and Milwaukee)
– Filling out work orders from receiving homeowner calls
– Electronic and paper filing
– Taking credit card payments
– Adding packing slips to supplier invoices, sort to monthly statements
– Labour warranty database.
Your responsibilities are
- to work efficiently and effectively completing various tasks
- to be punctual and reliable
- to work independently as well as with the team
- to have basic math skills, good work ethic, and to deliver high client/customer satisfaction.
Qualifications:
- Experience and/or administrative education
- Microsoft Office experience, especially Excel
- Excellent communication and phone skills
- QuickBooks experience would be an asset
- Health and Safety experience would be an asset
- Communication experience with government agencies would be an asset